午夜av

Regulations for Tenant Behaviour

Our goal is to ensure that every tenant feels safe, secure, and respected. That’s why it’s important that you understand our policies and rules pertaining to acceptable behaviour in our residences. Please read the following information carefully. If you have any questions or concerns, talk to a member of our residence life staff.

Use of Alcohol

Possession or consumption of alcoholic beverages by, or distribution of alcoholic beverages to, individuals under the legal drinking age is a violation of college policy and provincial law. In the province of Prince Edward Island, the legal drinking age is 19. Students are responsible for knowing, understanding, and complying with applicable provincial and college laws regarding alcohol. Disorderly conduct resulting from consumption of alcohol and/or failure to comply with alcohol policy will result in disciplinary action. The term “alcohol” will be used to describe all beverages that contain alcohol. “Open alcohol” is any alcoholic beverage not sealed in its closed container.

The purpose of this policy is to address the concerns associated with the use and abuse of alcohol in residence. The policy outlines the rules and regulations used to monitor alcohol consumption in the residences during the academic year. The abuse of alcohol, or drunkenness, is prohibited anywhere on the 午夜av residence property.

Objectives of this Policy

To promote responsible attitudes about the consumption of alcohol in a manner consistent with the philosophies and objectives of residence life.
To ensure that the safety of residents and/or their guests in the residence halls is not jeopardized when and where alcohol is permitted.
To develop alcohol policies that are clear, readily understood, consistent and equally applicable to all students and/or their guests.
To reduce risks and potential liabilities associated with the consumption of alcohol to students, guests, organizers, residence life staff and the college.
To comply with provincial liquor laws.

Terms and Conditions

The following terms and conditions for the possession and consumption of alcohol in residence apply to all 午夜av residence students and their guests. Violations of these regulations will result in disciplinary action up to and including eviction from residence. Emergency response personal (i.e. police and/or firefighters and/or ambulance attendants) will be called when there is a reasonable concern for the safety of a student(s) or guest(s) as a result of consuming alcohol. Any costs associated with/resulting from such a call (i.e. ambulance ride to the hospital) will be the responsibility of the student(s)/guest(s) for whom the call was made.

To decrease the potential of broken glass within the residence, bottled drinks are not permitted outside your room. All alcohol products brought into the residence must be in cans. Kegs will not be permitted.

Student tenants and their guests who are of legal drinking age are permitted to have and consume alcoholic beverages under the following conditions:

COMMON ROOMS

Only one container per person is permitted. A container is defined as a vessel made of plastic or some other non-breakable substance. Containers such as beer cans over 355 ml (12 ounces), pint bottles (plastic or glass), or kegs (large or mini) are not permitted. Glass containers are also not permitted.
Containers cannot hold more than 300 ml (10 ounces).
The accommodations manager, residence life staff or other persons in authority may shut down a room or common room party at their discretion.
Overindulgence in any area of the residence will not be permitted. Offenders will be subject to disciplinary action.
Drinking games or activities promoting excessive/ irresponsible drinking are not permitted. This is to assist with the responsible consumption of alcohol, and to prevent any personal injury that may occur from excessive drinking. Residents and their guests must comply with all residence rules and regulations.

TRANSPORTATION OF ALCOHOL WITHIN THE RESIDENCE

Alcohol can be transported from one room to another on the same floor in a single non-breakable container (water bottle, plastic cup).
Alcohol can be transported from one floor to another floor in a closed box, non-transparent bag (shopping bag, knapsack, paper bag), or plastic water bottle with a closed cover or cap.

HALLWAYS
Open alcohol may be transported from one room to another room or common room under the following conditions:

The room/common room is on the same floor as the room of origin.
The open alcohol is in a non-breakable container as described under the Common Rooms heading.
Residents and their guests are not allowed to consume alcohol while in the hallway.

STAIRWELLS
Closed alcohol may be transported between floors, provided that it is concealed in a box or non-transparent bag. No open alcohol is permitted in the stairwells at any time, so as to prevent spills, breakage, or other related accidents.

Use of Drugs

The trafficking, use, or possession of illegal drugs is a federal offence and is strictly prohibited. Storing illegal drugs in your residence room is considered possession. Those found in violation of this policy may be subject to criminal prosecution and are usually evicted from the residence without a refund.

As of 2018, cannabis is legal in Canada. Please be advised of the following regulations set in place by 午夜av for students living in residence:

Cannabis is only legal for persons 19 years of age or older
As per our Smoking/Drug policy there is no smoking on college campus property. Obviously since smoking on college property is still considered a two strike penalty, staff will be following up and investigating any smell of cannabis. As per our student accommodation agreement/contract, staff have the right to enter any room to investigate any possible rule infractions.
Students living in residence are not allowed to grow any plants in their rooms. If plants are found in your room, it will be treated like smoking and you will receive two strikes.
Cannabis MUST be stored in a smell proof bag or container.
If there are any roommate conflicts concerning the possession of cannabis, you should contact residence staff to discuss these concerns.
The only exception that will be taken into consideration, is a medical cannabis license.
The college does not allow consumption to the point of impairment. If staff have concerns about the level of your impairment, it will be treated in the same manner as alcohol. You could potentially receive a written warning about this. Please use cannabis responsibly.

Smoking

The college provides a tobacco- and smoke-free work and study environment and will not permit the use or sale of any tobacco product, or the smoking of any products on college owned or leased properties.

Violations of the smoking policy will be considered as misconduct and subject to the sanctions described under that section of the handbook (see below). As a tenant, you are responsible for ensuring your guests are aware of these requirements and for ensuring they do not violate the no smoking policy. Smoking will result in a non-smoking room being rendered unacceptable to receive that designation without substantive cleaning and restoration to bring it back to a non-smoking condition. Tenants will be charged for damage repairs for the cost of restoring a room to a non-smoking condition. Residents are required to sign a Smoking Policy prior to moving in.

Smoking has a two (2) strikes and you will be evicted policy. As per our student accommodation agreement/ contract, staff have the right to enter any room to investigate any possible rule infractions.

Pranks

People don’t usually intend to hurt someone when they play a prank on them; but there is no excuse for pranks that cause harm to someone or damage property. Tenants who participate in pranks are responsible for their own behaviour and can expect to be disciplined if their behaviour is harmful, disruptive, or malicious.

Violence

Violent behaviour or physical aggression in the residence will not be tolerated. Physical aggression is defined as any offensive action or attack that results in an individual being placed in danger. These behaviours include, but are not limited to, hitting, punching, slapping, kicking, pushing, pulling, fighting, and threats of violence.

Pornography

Displaying or making available for viewing pornographic material in the hallways, common rooms, lobbies, stairwells, bathrooms, exterior room doors or any interior area of a room that can be seen from an open area is prohibited (in accordance with the Criminal Code of Canada, Section 163).

Open Flame

The use of open flames such as candles, oil lamps, and incense burners is prohibited. If a tenant requires the use of an open flame for religious purposes, they must contact the accommodations manager first.

Noise

A tenant’s right to be able to study and sleep in peace and quiet is more important than another’s right to make noise. Tenants need to be prepared to compromise with their roommates and neighbours about how much noise is acceptable, and at what times. If a tenant is disturbed by excessive noise at any time, either in their room or in the lounge, they have the right to ask the person or people responsible for the noise to quiet down. If the dispute is not settled, they should request assistance from the residence life staff member on duty or the accommodations manager.

Stereo and computer sub-woofers are not permitted and will be confiscated and put into storage until the tenant leaves the residence.

QUIET HOURS
Quiet Hours are times when tenants are prohibited from making noise that can be heard outside of their bedrooms, or that may disturb their roommate, or which can be heard outside of their unit or outside of the building.

Absolute silence isn’t possible, but excessive noise will not be permitted during the following hours:

SUNDAY TO THURSDAY 11 PM – 8 AM
FRIDAY TO SATURDAY 2 AM – 8 AM
DESIGNATED HOLIDAYS 2 AM – 8 AM

Sometimes, the accommodations manager will suspend quiet hours to allow for special events. If so, tenants will be warned of the suspension in advance.

If residence life staff determine that a tenant’s noise levels are excessive, they will take steps to deal with the situation:

A phone call or visit will be made to the room where the noise is originating. The staff member making the call or visit will speak with the registered room occupant(s) to inform them that they are creating excessive noise and request that the noise cease immediately. If the registered room occupant is not in the room or in the immediate vicinity, all occupants will be requested to leave.
If the excessive noise continues or resumes, a visit will be made to the room and any outside guests and/or tenants who are not registered occupants of the room will be required to leave the room. Outside guests will also be required to leave the residence. The incident will be recorded and the accommodations manager will follow up with the appropriate measures.
Any incidents relating to excessive noise from the same room or being caused by the same occupants within 12 hours will result in a written reprimand and a $50 fine may be charged.
Further or repeat incidents of excessive noise being recorded for the same room and/or individual tenants will also result in disciplinary action by the accommodations manager.

Possession of a Weapon

(AR-30-04-3-MEC-D1 MANAGEMENT DIRECTIVE)

No person, while on property controlled or owned by 午夜av (including the residence), shall store or carry a weapon as defined in the directive. Individuals found in possession of unauthorized weapons on campus will be immediately reported to the police and may be excluded from college property pending an investigation. In the case of a student, an individual may be subject to disciplinary action up to and including expulsion from the college.

For further information refer to the college’s quality website.

Horseplay

Playing hockey, throwing balls, biking, roller blading, roller skating, skateboarding, wrestling, or other activities that are usually conducted outside or in a sporting facility are prohibited throughout the residence.

Guests

A guest is anyone who is not a tenant in the building. Anyone who is invited into the building by a tenant, accompanies a tenant, or is accepted or admitted to the residence by a tenant is deemed to be a guest of that tenant. Uninvited visitors are trespassing and may be prosecuted. Provided it is safe to do so, tenants have the right and the responsibility to ask uninvited visitor to leave the premises. If it is not safe to do so, the tenant should request assistance from the front desk staff.

Each tenant is permitted up to three guests at once until 1 a.m. Only one guest per tenant may stay after 1 a.m. and will be considered an overnight guest. All guests must be at least 18 years of age to be signed in. If a tenant or guest is under 18 years of age, their parent or guardian must email the accommodations manager to request permission to be signed in.

After 7 p.m., tenants must sign in their guests at the front desk by completing the guest sign in form. The guests must present photo ID. The ID will be held by staff until the tenant signs the guest out. All guests must be with the tenant who signed them in at all times, with no exceptions, and must be signed out by the tenant who signed them in. A guest must be accompanied by the tenant they are visiting to sign in. If there is no desk attendant on duty when the guest arrives (such as before 7 p.m. on a weekday), tenants must bring their guests to the front desk at 7 p.m. to sign them into the residence.

Guest IDs that have not been claimed by 1 a.m. will be placed in the tenant’s mailbox, and the guest will be considered an overnight guest. If staff learn of an unregistered guest, the tenant will be contacted and must either sign the guest in or indicate that they do not want the guest in the residence.

For the 2024/2025 academic year, no overnight guests will be permitted until September 14.

RESPONSIBILITY FOR GUESTS’ BEHAVIOUR

Any guest causing noise or a disturbance must leave the building immediately. Tenants must inform their guests of all policies and are responsible for their guests’ behaviour at all times. Tenants must accompany their guests at all times, and failure to do so will not mitigate or relieve them of their responsibility for their guests’ behaviour. Tenants will be held responsible for any offences committed by their guests whether they participated, condoned, or were aware of their guests’ behaviour. Sanctions against the tenant will be determined according to the offences committed by their guests.

OVERNIGHT GUESTS

From September 2 to September 14 no evening or overnight guests will be permitted.

Overnight guests (guests staying after 1 a.m.) are only welcome when the roommate or roommates have been consulted and have been given assurances that they will not be inconvenienced by the visitor.

Each tenant is permitted a total of 10 overnight visits per month. This means that one guest could stay 10 nights, or one guest could stay five nights and another guest for the other five nights, for example. Overnight guests must stay in the tenant’s room. They are not permitted to sleep in hallways or common rooms. Overnight guests are not permitted to stay for 10 nights in one tenant’s room and then stay additional nights in another tenant’s room.

午夜av residences are not designed to accommodate couples. Special requests may be honoured by contacting the accommodations manager prior to a proposed visit.

Room Entry Policy

As a representative of the college, the accommodations manager or their designate may enter a student’s room without prior notice under the following circumstances:

When ordered to do so by Charlottetown City Police or the Charlottetown Fire Department
In a life threatening situation where there is reasonable belief that a resident is in danger or is a threat to him/herself or others
To carry out regular room inspections
To carry out repairs and maintenance
To ascertain whether a bed space is occupied, or to clean/prepare a bed space for a new occupant
To complete a lock change, repair or maintenance request
To protect college property such as in the case of flooding, smoke, fire, etc.
To enter an unoccupied room/apartment to turn off a stereo or alarm, or close a window that
has been left open while away. This could be in response to a complaint from another tenant
When there is reason to believe an indictable criminal offence is in progress
While evacuating a floor during a fire alarm or fire emergency (or to determine the origin of smoke)
If there is suspicion of violation of any of the residence policies outlined in this handbook

Discipline Code

At 午夜av, non-academic standards of behaviour on the 午夜av campuses and facilities are as important as academic standards.

The Student Accommodations Discipline Code is directed toward non-academic standards of behaviour and seeks to define the rights and responsibilities of students as members of the college community. All 午夜av students, whether or not they live in the college’s residence, are responsible for their behaviour and must accept the consequences for the choices they make.

All students who reside in residence must abide by the applicable terms of the 午夜av Code of Conduct for Learners as provided in Board Regulation 50-06-1, as well as the policies and regulations set out in this handbook, the Student Accommodations Agreement, the 午夜av Student Handbook and updated policies, regulations and procedures as distributed during the academic year. Students are responsible for their own behaviour and conduct as well as that of their guests.

If a student causes physical damage to college property, their account is charged the amount it costs to repair the damage and the appropriate disciplinary steps are taken. If a student behaves in a way that may cause harm to themselves or others, the appropriate safety measures are taken (medical assistance or security is summoned) and disciplinary steps are taken. In extreme cases, or those that involve violation of criminal law, the accommodations manager or their designate may waive the steps outlined in this policy and move to evict the student.

The ultimate goal of the college is to provide a residence environment in which students are able to pursue academic success, engage in fun and social activities that promote the development of lasting friendships, and explore opportunities for personal growth. This procedure is in alignment with this goal, and provides an opportunity for student to participate in the development of a self-governing community.

In order to assist all tenants of the residence to be successful in community living, the following protocol has been established:

All tenants receive and are expected to read and understand the 午夜av Student Accommodations Handbook.
Prior to moving in, all tenants are required to sign a student accommodations agreement indicating that they have read and understand the Student Accommodations Handbook.
All tenants are required to participate in a residence meeting where the essential community norms, guidelines, and rules are explained and discussed by the accommodations manager.

Misconduct

Below are examples of misconduct which will result in disciplinary actions. This list of negative behaviour is not exhaustive and must be interpreted broadly:

Non-evacuation during a fire alarm emergency
Violation of quiet hours / creating excessive noise
Mischief/disruptive behaviour
Violation of alcohol policy
Playing hallway games
Violation of smoking policy
Violation of guest policy
Violation of a community standard
Behaviour which threatens any member of the college community on or off campus
Offensive or abusive language and/or gestures at a college function
Theft and/or dishonesty
Violations of published rules
Unlawful entry or attempted entry of any college building, facility or dwelling
Failing to comply with the directions of a college official acting in their official role
Violation of any Canadian laws
Unauthorized alteration or misuse of fire safety equipment, fire fighting equipment, safety equipment or emergency devices
Solicitation or canvassing for commercial purposes with prior written consent
Deliberate assault on a college staff member

DISCIPLINARY SANCTIONS

The accommodations manager or a residence team member may impose one or more of the following sanctions for incidents of student misconduct:

a verbal reprimand, except with more serious offenses including, but not limited to, smoking, intoxication and violence;
a written reprimand (documented on a QF012);
written reprimand with the assignment of a $50 fine, a bill for any damages resulting from the misconduct and a period of Disciplinary Probation (documented on a QF012);
an eviction notice (documented on a QF012), the assignment of a $50 fine and, if applicable, a bill for any damages resulting from the misconduct;
an eviction notice and a recommendation for dismissal from the college (documented on a QF012), the assignment of a $50 fine and, if applicable, a bill for any damages resulting from the misconduct.
disqualification from living in any 午夜av residence for any future academic years.

This list is not all-inclusive and the college reserves the right to invoke additional disciplinary sanctions or action.

HANDLING INCIDENTS OF MISCONDUCT

When misconduct occurs, the protocol followed by the accommodations manager and residence life coordinators will be:

On first offense, a staff person will discuss the situation with the student tenant and document it. The staff person discusses the specific rule/ policy that the student is violating, checks that the student understands, and ensures that the offensive behaviour is corrected. Any individual discussion with accommodations manager related to violation of a particular rule should be understood as a verbal warning to the tenant and the tenant should adjust their behaviour accordingly in the future. Other residence life staff may request the tenant to correct offending behaviour when they become aware of it or it is brought to their attention. Staff are also requested to document the incident and report it to the accommodations manager at the earliest time.

The first offense may also result in a misconduct notice. If a student is issued three verbal warnings, an automatic written warning will be issued, regardless if the verbal warnings were issued for different rule/policy infractions. Students are expected to read and understand the rules and policies while living in residence.
On the second offense, the student is issued a Misconduct Notice (QF012). The notice may be issued as a written warning without any sanctions or follow-up or the notice may be issued with any of the sanctions describe earlier in this section. The written warning indicates the specific rule/policy that the student has violated. The notice is signed by the student and the residence staff member completing the notice. A copy is placed in the tenant’s file.

Note: Failure by a staff member or the accommodations manager to realize that a tenant has committed other reportable misconduct does not preclude the accommodations manager from imposing further sanctions at a later time.
Before imposing or recommending any disciplinary sanction on a student, the accommodations manager will investigate and document any alleged incident(s) of student misconduct.
As soon as reasonably possible following that investigation and before imposing or recommending any such disciplinary sanction, the accommodations manager, shall give the student written notice of the following:
a. a description of the alleged incident(s) of student misconduct;
b. particulars of any information obtained by him/her in relation to the alleged incidents;
c. possible sanctions which may be imposed.
After the student has received this notice and has had a reasonable opportunity to review it, the accommodations manager shall give the student an appropriate opportunity to discuss the matter.
The accommodations manager shall document particulars of this meeting.
All discussions with the student with respect to the alleged incident(s) will respect the privacy of the student.
The accommodations manager shall record any disciplinary sanction imposed on Quality Form 012, give the student a copy, and request that he/she sign it. The original of this form is to be retained in the student’s file maintained by the accommodations manager.
A period of disciplinary probation shall not exceed sixty (60) days. The terms of the probation will be described in detail on the misconduct notice.
The accommodations manager shall give a copy of their report and recommendation to the student. A copy of all misconduct notices issued by the accommodations manager will be sent to the manager of ancillary services.
The accommodations manager may evict a tenant from residence and make recommendation to the executive director responsible for the student’s program for dismissal from the college. Eviction notices will normally specify a time period in which the tenant has to vacate the residence. However, when in the opinion of the accommodations manager, a student tenant commits a violation or offence that is deemed to be severe and requiring immediate remedy the tenant may be evicted immediately.
The executive director responsible for the student’s program may accept or reject the accommodations manager’s recommendation for dismissal from the college, or may otherwise make such findings as he/she deems appropriate and may dispose of the matter as he/she deems just. The decision of the executive director to dismiss a student from the college is appealable under Quality Procedure A10 (Student Appeals).
Student tenants may appeal the decisions of accommodations manager to the vice president of corporate services. Decisions of the vice president related to the residence are final.

MONITORING DISCIPLINARY PROBATION
The accommodations manager shall, during the term of any disciplinary probation, from time to time, as they see fit, review the particulars of the disciplinary probation, including compliance with the terms/conditions set out in the disciplinary probation, with the student. In any event, within a reasonable time prior to the end of the term of any disciplinary probation, the accommodations manager shall meet with the student to conduct a final review of the student’s compliance with the terms/conditions of the disciplinary probation, at which time the accommodations manager may:
a. decide that the student’s disciplinary probation should end when its original term expires; or
b. prepare a report that outlines the student’s non-compliance with the terms/conditions and impose/recommend that further sanctions be imposed.
Where a recommendation is made by the accommodations manager to extend a period of disciplinary probation beyond the term set out they will seek the approval of the manager of ancillary services.

CRISIS SITUATIONS
If, in the opinion of a member of the residence life staff, the continuing presence in the residence of a student tenant, or a guest of a student, is compromising the safety and security of other tenants or threatens the security of the residence, the staff member is to immediately contact the accommodations manager or manager of ancillary services. If neither of these individuals is able to be reached or is unable to respond immediately, then the Charlottetown City Police should be called.
The accommodations manager or residence life staff may also decide the best course of action is to have the Charlottetown City Police on the scene. The accommodations manager or their designate shall, as soon as possible after the crisis situation has occurred, inform the manager of ancillary services.

STUDENT APPEAL
The appeal process set out in Quality Procedure A10 (Student Appeals) is available to any student who:
a. has received a disciplinary suspension from the college of greater than five (5) days;
b. has been dismissed from the college; or
c. is subject to a decision taken by the college, which has a direct bearing on the student’s academic status, and who has no other forum for review within the college.
All other decisions are final and binding on the parties.
The initiation of an appeal under this procedure shall stay any sanction imposed, or any unserved portion thereof, until the appeal is heard and disposed of, except in situations where the student may significantly interfere with the operations or programs of the college and/or the residence.
Where there is no appeal from a dismissal, the vice president shall cause the appropriate
student exit form to be completed and delivered to the admissions office.

MISCELLANEOUS
If the person responsible for any step under these procedures is absent or unavailable, the president may appoint another to act in their stead.
Where any matter arises during proceedings, which are not otherwise provided for, the person or body responsible for that step shall have the power to determine the process that will be followed.
The person responsible for a step may extend or abridge any time limit prescribed or set in relation to that step.
Notice may be given by delivering the document to the person by personal delivery.
Notice shall be deemed effective by personal delivery on the day of delivery.
No proceeding hereunder is invalid because of a defect or irregularity in form.

Filing a Complaint

Within the residence, general complaints regarding the residence, other tenants, noise, etc., should be made to the accommodations manager or after business hours and on weekends and holidays, to the residence life staff on duty. New complaints, or complaints that have not been resolved, may also be made in writing to the accommodations manager or email residence@hollandcollege.com. Students may also lodge a complaint under one of the 午夜av formal complaint procedures identified below:

All complaints of harassment or discrimination must be dealt with under the process described in Quality Procedure D03. Accommodations staff who become aware or who are informed of incidents of harassment or discrimination must report it to the accommodations manager. The supervisor will attempt to remedy the situation and, if unable to remedy, or if consultation is required, report the incident to the vice president of corporate services.

All complaints of harassment/discrimination that occur on 午夜av premises or during any college-related activities are dealt with under Quality Procedure D03 (Harassment/Discrimination Complaints).
All complaints such as dissatisfaction expressed by students, parents, guardians, employers or the general public relating to the activities of 午夜av with the exception of those covered under Quality Procedure D03, are covered under Quality Procedure D02 (Complaint Procedure). To view this and other Quality Procedures visit the quality website from any computer connected to the college’s network.